Quoting tool for production teams
Turn a client brief into a quote your team can actually defend.
QuotePilot reads the brief, proposes equipment, crew and services against your own catalogue, and calculates the money using rules you control. Nothing is sent to a client until someone on your team approves it.
- AI proposes
- Scope, quantities and risks
- Rules calculate
- Cost, sell, tax, margin
- You approve
- Before a client sees it
Extracted requirements
- FactTwo rooms, 180 and 60 guests
- FactSingle 4-hour session, 14 May
- AssumeVenue provides rigging points
- AskIs the venue internet dedicated?
Suggested scope
| Moving head fixtures | eq | 6 |
| Wireless handheld mics | eq | 2 |
| Camera operator | labour | 2 |
| Streaming package | service | 1 |
Margin warningBelow 25%
Unmatched items1 needs review
Most quoting tools ask you to trust one number.
QuotePilot separates the parts that should never have been mixed. A model can read a messy brief well and still have no business setting a price. So it does not.
The brief
Pasted text and uploaded documents are treated as untrusted data. Instructions hidden inside a client email cannot change pricing rules or reach your data.
The rules
Quantities, rates, discounts, tax and margin come from your catalogue. Totals are computed by the database, so a browser cannot overwrite them.
The approval
Recommendations sit apart from approved line items. Locking a version records who locked it and when, and makes it immutable.
From pasted email to approved scope
Full walkthrough- 01
Paste the brief
Drop in a client email, a set of meeting notes or a scope document. QuotePilot keeps the original text so you can always check what was actually said.
- 02
Read what was extracted
Facts, reasonable requirements and open questions appear as separate lists. Assumptions are labelled as assumptions, not merged into a single confident summary.
- 03
Match it to your catalogue
Each suggested item is matched against your equipment, labour and services. A match shows its unit and confidence. No match means a person decides what to do with it.
- 04
Approve, then lock
Review the numbers, accept or reject each suggestion, and lock the version. Locking freezes the quote. Further edits create a new version rather than rewriting history.
Built for the people who do the estimating
QuotePilot is aimed at teams that quote frequently enough for the repetition to hurt, and whose numbers have to survive a client conversation.
- AV hire companies quoting events and installations
- Livestream and broadcast production teams
- Technical directors and production managers
- Event agencies consolidating supplier quotes
For AV companies
Quote multi-room events from a catalogue your team already maintains.
Read moreFor livestream production
Capture connectivity, camera and crew requirements before the site visit.
Read moreFor event agencies
Turn client briefs into structured supplier scopes with a clear approval trail.
Read moreQuestions we get asked
Does QuotePilot price the job for me?
No. QuotePilot recommends scope and matches it to your catalogue. Every cost, sell rate, discount and total is calculated by deterministic database rules from your published rates. A person on your team reviews and approves the quote before it goes to a client.
What happens if the AI does not recognise an item?
Anything that cannot be matched to your catalogue is marked unmatched and held for review. It stays out of the total until someone chooses how to price it.
Can it produce the client proposal?
Yes. Once a quote is approved and locked, QuotePilot renders a versioned PDF from that exact locked version, so a proposal always matches the numbers that were approved.
Is my client data used to train models?
No. Briefs are sent to the configured AI provider to produce a structured scope, and we do not reuse your client content to train models or for any purpose outside producing your quote.
Do I need to change my rates to use it?
No. You import or enter your own catalogue, units, cost rates and sell rates. QuotePilot calculates from your numbers, not ours.
Bring one real brief and see what comes back.
Free to start. No card required to build a catalogue and run your first quote.