Solutions
For AV companies quoting from a catalogue you already trust
Your rates are the asset. QuotePilot applies them consistently across every estimator, every room and every event, and flags the jobs that fall below your margin before they reach a client.
Where the time actually goes
- Re-reading a long email chain to work out how many rooms and how many days.
- Rebuilding the same equipment list you quoted three weeks ago.
- Chasing whether crew call times were quoted as setup or as full days.
- Discovering after the quote is sent that travel and trucking were missed.
- Finding out margin was thin only when the job is already committed.
What QuotePilot changes
Rooms and days get read once
The brief is parsed into discrete requirements instead of a wall of text you re-read each time.
Catalogue consistency
Every estimator quotes from the same units, cost rates and sell rates, with a snapshot on each line item.
Crew structure is explicit
Labour lines carry their own quantity in days, so a half day is a half day.
Margin warnings are automatic
If a quote drops below your minimum margin, the warning appears before it is locked.
A worked shape
A two-room conference with a livestream feed typically breaks down into categories rather than one flat list. QuotePilot keeps them separate so the client can see what they are paying for.
Audio
Wireless microphones, foldback, mixing desk and operators.
Vision
Screens, switching, playback and confidence monitoring.
Lighting
Fixtures, control, rigging and power distribution.
Camera and streaming
Camera operators, encoding, bonded or dedicated connectivity.
Crew
Setup, operating and bump out days, each quoted with a unit.
Logistics
Trucking, parking permits, venue access and travel.
See the free briefing and scoping templates to compare how your current briefs are written.
Quote your next two-room job in QuotePilot
Add a dozen catalogue items, paste the brief and compare the result with your current estimate.